3 Reasons Why You Should Consider Using Office 365 For Your Small Business
Business productivity can be a crucial element of success for virtually anyone. Whether you’re running a small business or trying to grow your own, productivity is what makes the difference between failure and success. There are countless options when it comes to business software out there. But there’s one name that stands above all others: Microsoft Office 365.
It’s designed to work with a broad set of programs and devices so you can use it from the desk in front of you, on the road, or even at remote locations. The possibilities are endless: planning budgets, keeping track of projects, managing inventory — all of these goals can be achieved more effectively with Office 365 as part of your business tools.
Here are 3 reasons why you should start using Office 365
- Office 365 is cloud-based and lets you work safely anywhere you are.
Being cloud-based means that the version of Office you install is hosted on the Internet and you always have access to your files. If you want to edit a document, publish it or view someone else’s work, all of this will be accomplished online through the OneDrive or SharePoint website.
You can even do administrative tasks without having to be connected to your machine and download the latest version of Word or Excel, add new numbers and create reports in Excel. It also saves time because you don’t have to remember where your files are located on disk and whether they are encrypted.
With the cloud-based Office 365, you get all of your productivity tools in one place. You can work from any device, even if that device is a tablet or a smartphone. And you can use the same tools any time you have an Internet connection with Office 365. This makes for easy access to your files whether you’re at home or on the go.
The cloud is also not just for storage — it’s also a great way to store your data. You can back up your documents, and data, and even email to Office 365 in just minutes. But unless you have an MSP backing you up as well, there could be some issues with your files should anything bad happen. With a managed services provider (MSP) your data is not only backed up but it’s also monitored 24/7 by trained professionals ensuring integrity and security.
- Office 365 allows online collaboration
How many times have you had multiple people working together on the same project only to have one version go missing? Or how about the other end of the spectrum where two people are working on a document and one wants to change a word in another person’s file and vice versa.
This always happens when those changes aren’t tracked in different files which can lead to losing important information.
With Office 365 you can avoid this. Collaborators can work on the same file and get changes in real-time. You can also share files as links right from OneDrive, rather than as attachments.
It’s great for saving space both in terms of saving hard drive space as well as another aspect: being able to have multiple people working on the same document at once. This saves time and makes it easier to get feedback from many different people on a single project.
Office 365 is a real game changer, not just in terms of the collaboration aspect but also in the ability to maintain your documents across multiple devices. This is a huge plus for business professionals. Your boss will love it too because they have access to all of your work.
These features make Office 365 subscription one of the best tools on the market right now, especially for small businesses and corporations with many remote workers.
- Microsoft has guaranteed security for your business data
The cloud is a great way to store your very important data. You might want to consider migrating your data to the cloud to make it easier to access, or if you have sensitive information that needs to be kept safe, then this is the place to store it!
One of the most sought-after features is the encryption of emails sent to each member within your organization. With this, only the intended recipient can read the original message.
Microsoft takes data safety seriously, and they’ve put in place quite a few security measures to ensure that your data is safe. Office 365 is one of the most secure cloud solutions available. Based on their track record, Microsoft IT departments themselves trust their product. And if they can trust it, you should be able to as well—as long as you are taking advantage of all of the security features offered (through your account settings) and have put in place proper protocols for if your password does get compromised.
Takeaway:
Overall, it’s clear that Office 365 is worth the investment. It’s a top-notch productivity tool that can help you achieve your business goals simply and relatively easily.
At this point, is there really any reason not to use it? It’s got a ton of functionality and can help you be more organized and productive. Plus, the sheer number of employers and employees using it should demonstrate that it’s trustworthy and reliable. Office 365 is a smart choice for small businesses and enterprise organizations alike, as it allows you to outsource much of the heavy lifting that comes with updating an entire network.
Office 365 brings together the power of a traditional desktop productivity suite with the flexibility and convenience of a cloud-based service. If you currently use Microsoft Office at home or in your office, then it’s an excellent service for upgrading to. The free trial is an excellent way to try out the software and see just how much help it can provide for your business management.
No matter what type of person you are — traveler or office-based worker — let Office 365 keep your business moving forward.
Need help switching to Office 365?
Telligens Technologies is one of the leading managed service providers for IT in Cerritos California. Give us a call or connect with us through info@telligens.com.
